This position provides the opportunity for a highly-motivated and organized individual to experience working with and supporting a non-profit organization Chief Executive Officer (CEO) and Chief Communications Officer (CCO). The individual will be exposed to various leadership, management, and strategic activities conducted at the levels of the Chief Executive and Leadership Team.
The Executive Assistant (EA) will provide administrative, project, and communications support to the CEO and CCO, including coordinating special events and initiatives. The EA plays a supporting role in the implementation of various activities for the CEO and CCO and acts as a supporting liaison to MSH staff, members of the board, and external representatives of government entities, corporations, foundations, and other organizations. The EA will contribute to creating and maintaining the culture and integrity of MSH as an open and welcoming environment, and will facilitate a respectful and diplomatic approach to visitors and colleagues. The EA’s work involves time-sensitive and confidential information.
Major administrative responsibilities include scheduling appointments, managing the CEO’s calendar and emails, coordinating CEO and CCO travel, logistical arrangements, office management, maintaining records, and expense requests and approvals.
The EA’s major communications responsibilities for the CEO include drafting and correspondence, as well as assisting with the CEO’s internal and external communications efforts, such as the use of social media, and the development of presentations, travel reports, and regular MSH updates. The EA will assist the CCO and Communications Unit with internal communications, digital communications, event planning, and purchasing and accounting.
Assistance to Chief Executive Officer (50%)
Assistance to Chief Communications Officer - Purchasing and Accounting (15%)
Assistance to Chief Communications Officer - Internal Communications (15%)
Assistance to Chief Communications Officer - Digital Communications Engagement (15%)
Assistance to Chief Communications Officer - Event Planning (5%)
Knowledge and Skills: