Management Sciences for Health

  • Project Support Associate (French-Speaking)

    Grade
    F
    Job ID
    13-10215
    Location
    US-VA-Arlington
    # of Positions
    1
    Project/Program
    A584 - MTaPS
    Reports To
    Senior Project Support Officer
  • Overview

    The Project Support Associate (PA) assists with the smooth operation of project and program activities by coordinating programmatic information and providing logistical support to Project Support Officers. S/he works with several project teams and is responsible for day-to-day coordination of project specific activities. This position provides the opportunity to develop project management skills and experience in a large international NGO while providing essential coordination and support to project staff.

    Specific Responsibilities

    Administrative Support (20%)

    • Develop and maintain project pending lists and meeting agendas.
    • Schedule, attend, and document project team meetings.
    • Coordinate with and assist other project Associates to ensure adequate coverage during the absence of another Project Associate (i.e., vacation).

    Procurement, Finance, Contracts (25%)

    • Prepare Purchase Requests for project items to be procured in the US
    • Adhere to MSH’s Procurement Integrity and Business Ethics standards in all activities.
    • Review and preliminarily process invoices from consultants, subcontractors, and vendors for a timely submission to MSH Accounting in accordance with project requirements and MSH procedures.
    • Assist in tracking and documenting project deliverables, maintain deliverables calendar.
    • Assist in documenting, collecting, and tracking cost-share opportunities, as needed.
    • Assist in the development and maintenance of project coding.
    • Track project accruals for home office expenses.

    Project Implementation Support (35%)

    • Maintain responsibility for file management, dissemination of programmatic and team information, and contribute to MSH knowledge, programs, tools and approaches.
    • Coordinate communications material management, printing, and assembly.
    • Draft, edit, and translate reports, success stories, newsletter articles, presentations, and other project documents as requested.
    • Update MSH’s intranet and other repositories with key project documents.
    • As requested/assigned, support online learning/exchange forums, document development and research.
    • Provide support to Talent Acquisition from recruitment start-up to new hire phase.
    • Manage logistical arrangements for candidate interviews: establish interviewer and candidate availability, schedule meetings via Google Calendar, provide logistical support for meetings on-site and coordinate travel arrangements where necessary.
    • Any other tasks as assigned by management.

    Travel Arrangements (20%)

    • Coordinate travel arrangements related to PHT project activities and ensure that all travel arrangements are in compliance with USAID and donor regulations and MSH procedures.
    • Provide travellers with Memorandum of Engagement or Consultant Agreement prior to departure.
    • Track and document donor approvals, trip reports, and other travel related information in project files.
    • Review traveller advance requests, travel requests, and TEFs to ensure compliance with MSH travel policy.

    Qualifications and Experience

    Education:

    Required:

    • Bachelor's degree

    Preferred:

    • Graduate degree

    Experience:

    Required:

    • Two years of related work experience

    Preferred

    • Up to four years of related work experience

    Knowledge and Skills:

    • Fluency, written and oral, in French required.
    • Excellent written and verbal language skills in English
    • Strong administrative and organizational skills.
    • Demonstrated ability to work as an effective team member in a complex and fast-paced environment.
    • Demonstrated ability in computer skills for word processing, databases, spreadsheets, and presentations (Microsoft Office applications preferred); and a willingness to learn new software packages.
    • Ability to work with limited supervision.
    • Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.

    Competencies:

    • Administrative skills, excellent written and verbal communication, action oriented, customer focus, willingness to learn on the job.

    Physical Demands:

    • Local and international travel may be required, keyboard use, pulling drawers, lifting papers <10 lbs.

    Background Information

    Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

    EEO Statement

    Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.

    Reports To

    Senior Project Support Officer
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