Management Sciences for Health

  • Contracts/Grant Manager

    Grade
    I
    Job ID
    13-10344
    Location
    Madagascar-Antananarivo
    # of Positions
    1
    Group/Office
    PDG (Program Delivery Group)
    Dept/Unit
    PDGGEN - Program Delivery Group
    Project/Program
    A587 - ACCESS
    Reports To
    Director of Finance and Administration
  • Overview

    Management Sciences for Health (MSH) seeks a Contracts/Grants Manager for a 5 -year USAID-funded Accessible Continuum of Care and Essential Services Sustained (ACCESS) program in Madagascar. The purpose of the program is to build the capacity of Ministry of Public Health (MOPH) actors at the district level and below in all districts in the implementation regions, to design, develop, manage, deliver, monitor and evaluate health services and programs in their catchment areas. The activity will also engage with regional health authorities with limited interventions to ensure coordination, planning and effective management of health activities in their districts. Work at the national level will focus on informing policy, guideline development, as well as advocacy on key health service delivery issues. ACCESS will work to improve the clinical skills and health governance skills of primary health care providers to deliver high quality, accessible preventive and curative health services. To expand the reach of the public health system, the activity will work to improve the skills and motivation of community health volunteers to deliver quality health services and ensure they work under the supervision of their respective CSB. Finally, ACCESS will promote positive health behaviors, including care seeking behaviors in the target communities through a comprehensive and contextualized social and behavior change (SBC) approach and improve the capacity of the MOPH and local institutions to design, implement, and monitor and evaluate SBC activities.

     

    OVERALL RESPONSIBILITIES:

     

    In collaboration with the Director of Finance & Administration, the Contracts and Grants Manager participates in evaluating contract and grant proposals and budgets and assists applicants in refining them.  The Manager monitors, on an on-going basis, the performance of grantees or contractors with respect to the activities, reporting deliverables, and milestones agreed upon in their funding proposal. The Manager works closely with administrative staff and technical advisors to facilitate the capacity-building of the grant recipients.

     

    The Contracts and Grants Manager develops or adapts and implements procedures and templates to be used for formulating, negotiating, executing, monitoring and closing contracts and grants according to USAID regulations.  S/he designs/revises mechanisms to solicit applications, award grants, negotiate terms of reference, and monitor and report on financial activities as appropriate.  The Manager conducts educational and training workshops on proposal preparation and/or financial monitoring, as necessary.  S/he documents the process by which organizations are selected for awards, and notifies applicants and other stakeholders of awards granted and ensures that such activities are in accordance with USAID and MSH guidelines.  The Manager assists grantees with monitoring progress, tracking expenses, and preparing financial reports.  S/he develops mechanisms for making payments and monitoring/reporting financial performance, in accordance with USAID guidelines and those established in the agreement or contract.  S/he administers the contracts and grants according to criteria and guidelines set forth by USAID, stated in the award and guidelines.

     

    S/he also supports the development and monitoring the project’s budgets.

    Specific Responsibilities

    1. Assisting in the implementation of operational plans, standard operating procedures (SOPs), initiatives and projects relating to contract compliance and performance management;
    2. Implementation of contract strategy for ACCESS, including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor/grant and grantees, legal considerations and payment conditions, and risk assessments.
    3. Providing input to statement of works/requirements, development of technical evaluation criteria, advise on evaluation of vendor/contractor proposals, and guidance during contract formulation, drafting, and negotiation;
    4. Helping to develop a quality assurance plan to provide a systematic, structured method to evaluate goods and services;
    5. Assist in contract and grant close-out, including identifying, memorializing, and disseminating best practices and lessons learned and performing vendor/contractor/grantee assessment from contracts management perspective;
    6. Provide support in resolving the terms and conditions of the contracts’  conflicts/performance issues arising in cases of poor performance or non-compliance with contractual obligations;
    7. Draft relevant audit responses;
    8. Provide training and guidance to contracts/grants specialists(s), and develops work plans and priorities, monitors achievements, and evaluates performance of supervised staff.
    9. Perform other related duties as required

    Qualifications and Experience

    1. Minimum of Master’s degree in Business Administration, Finance, Accounting, or related field.
    2. A minimum of 4 years of experience in contracts and grants management; USAID experience required.
    3. Demonstrated experience developing and managing large budgets. 
    4. Excellent planning, management, and organizational skills. Skilled in organizing resources and establishing priorities.
    5. Strong leadership, analytical, and organizational skills. Demonstrated ability to work both independently and within a team.
    6. Demonstrated skill in quickly assessing priorities and opportunities and managing a variety of activities with attention to detail.
    7. Experience providing training and capacity building and providing technical assistance to NGOs and other grantees
    8. Excellent interpersonal skills and ability to interact professionally with donor, project stakeholders, in-country collaborators, and staff at all levels of the organization.
    9. Strong MS Office skills, including Excel.
    10. Fluency in Malagasy and French is required; proficiency in English is preferred
    11. Ability and willingness to travel within Madagascar.

    Background Information

    Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

    EEO Statement

    Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.

    Reports To

    Director of Finance and Administration
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