Management Sciences for Health

  • Grants Coordinator

    Grade
    G
    Job ID
    13-10395
    Location
    US- Arlington, VA or Medford, MA
    # of Positions
    1
    Group/Office
    TEG (Technical Excellence Group)
    Dept/Unit
    TEGGEN - Technical Excellence Group
    Project/Program
    A582 - JLN
    Reports To
    Executive Director
  • Overview

    Management Sciences for Health (MSH) seeks a Grants Coordinator for an anticipated three year project to support the execution of the Joint Learning Network (JLN) strategic plan and core network operations to achieve the 2022 vision of the network. This is a full-time position.

     

    The JLN is a network of 33+ member countries that brings together a global community of practitioners and policymakers to develop practical approaches and resources to achieve universal health coverage (UHC).  The JLN’s activities focus on expanding coverage, particularly to poor and vulnerable populations; expanding access to essential health services; improving quality and safety of health care; and increasing financial sustainability.  MSH in its role as JLN network manager (NM) supports the work of the JLN in a number of areas, including management of sub-awards made for various JLN activities including awards to fund technical initiatives and support for activities in and for JLN member countries. 

     

    The overall responsibilities for this position are to (1) provide general program coordination, including administrative and logistical support to the rest of the NM team, especially for important JLN meetings; and (2) manage the sub-granting process through which MSH as the NM identifies, selects, engages, manages and monitors compliance of sub-awardees who will act as facilitators of JLN learning activities. 

     

    The Grants Coordinator will work closely with the JLN NM Executive Director, Technical Initiatives Manager, Contracts Officer, JLN NM support staff, and JLN donors.

    Specific Responsibilities

    JLN Project Coordination (40%)

    • Coordinate logistics, travel, and other support for annual JLN in-person Steering Group Meetings
    • Plan and execute JLN Global Member Meeting, including identifying agenda items and facilitators, managing logistics, travel and other support.
    • Act as “Help Desk” for JLN members by monitoring the email address and routing requests to appropriate JLN team members.
    • Provide administrative support to other NM members as needed.

    Award preparation, administration, and compliance (60%)

    • In collaboration with the Technical Initiatives Manager, draft as needed terms of reference and RFAs/RFPs for JLN activities to be funded by sub-grants
    • Coordinate process for reviewing sub-grant applications, including working with TI Manager to establish criteria for selection, compiling submissions, and documenting decisions made during review from technical team.
    • Supporting a contracts officer in the grant negotiation process
    • Assist Contracts Specialist in managing and controlling grantee budgets through providing inputs on budgets and reviewing reports and invoices;
    • Work with Contracts Specialist to ensure monitoring tools are appropriate for JLN project use, coordinate use of tools among JLN staff;
    • In collaboration with the JLN Technical Initiatives Manager, establish standard reporting requirements to be applied to all sub-grants for technical facilitation;
    • Coordinate budget and deliverable tracking with Contracts Specialist based on needs of Gates Foundation and the JLN Steering Group.
    • Ensure the JLN NM is able to submit documents and reports related to sub-grants in a timely manner
    • Assist the Executive Director and Contracts Specialist in the preparation for audits and in resolving audit issues
    • Communicate regularly to the Contracts Specialist to stay up-to-date on any grants compliance issues, alert Executive Director and Technical Initiatives Manager to any potential issues with contracts compliance or other issues that might have a negative impact on JLN;
    • Work with Contracts Specialist to document or disseminate financial policies as well as sharing lessons learned from audits and grants/compliance activities with JLN staff.

    Qualifications and Experience

    Education:

    Required:

    • A bachelor’s degree in Accounting or related field and experience in use of computerized accounting packages

    Experience:

    Required:

    • At least 3 years of relevant experience including managing grants and compliance issues in a large program

    Knowledge and Skills:

    • Proven ability to organize and manage complex and demanding workloads
    • Ability to analyze information, evaluate options and to think and plan strategically
    • Experience in negotiation and administration of grants, cooperative agreements and interagency agreements
    • Able to analyze grant and contract budgets
    • Familiar with relevant regulations governing contracting and grants
    • Ability to train staff and partners on grants management and compliance related topics
    • Proficiency in basic Microsoft Office (including Word, Excel, PowerPoint, and Access)
    • Self-driven, and able to work with some supervision
    • Strong work ethic and excellent attention to detail
    • Ability to multi-task in fast paced environment 
    • Excellent interpersonal, communication, writing and presentation skills
    • Honest, ethical and pleasant manner with positive, can-do attitude
    • Flexible and able to work after office hours if the situation demands

    Competencies:

    • Plan and execute assignments and effectively work with a team
    • Sustaining meaningful and productive relationship with partners
    • Realizing and sustaining results

    Physical Demands:

    • Availability to travel domestically and internationally as needed – up to 10%.
    • Keyboard use, pulling drawers, lifting papers <10lbs.

    Background Information

    Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

    EEO Statement

    Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.

    Reports To

    Executive Director
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