Management Sciences for Health (MSH) seeks a Director of Finance and Administration for a potential HIV/AIDS program in Nigeria.
Management Sciences for Health (MSH) saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 30 country offices and our Arlington, Virginia and Medford, Massachusetts US headquarters, our staff from 65 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health. We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.
The Director of Finance and Administration (DFA) reports to the Chief of Party and works closely with the project leadership team to provide high-level financial management and operations leadership, contract and grant management support. S/he ensures that financial and operational functions support the timely and effective implementation of the project’s technical scope of work. S/he provides counsel to help project leadership ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures. The DFA will liaise with the project leadership team, local partners, USAID and MSH’s headquarters regarding any aspects of program implementation, contractual, risk management, cost share, governance and all other matters related to finance and administration. S/he will work together with project leadership team to ensure that all expenditures, payment, procurement, vehicle management are carried out in accordance with USAID and MSH standards and regulations. The DFA provides authoritative leadership on all budget, expenditure monitoring, financial reporting and contract matters to ensure timely and effective implementation of the program's activities in Nigeria.
The Director of Finance and Administration will oversee the financial management for all project activity in Nigeria. This includes oversight of procurement, grants, construction, logistics, human resources, accounting and finance, and records. This individual will be responsible for managing the contract budget and preparing financial reports for submission to USAID. S/he will ensure funds expended are compliant with USG regulations and policies. S/he will implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award.
This position is subject to solicitation release, project award and funding.
Compliance and Risk Management:
Provides administrative supervision to the project specific support staff and is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching and carrier development support).
Ensure appropriate segregation of duty in all procurement and payment activities from initiation to final payment and document within all MSH offices in country.
Manage purchase of commercial goods and services in accordance with the delegation from corporate contract office in HQ.
Review and approve purchase orders ensuring correct procurement processes & procedures have been followed in line with MSH and donor regulations.
Assess staff capacity and determine needs for staff capacity building and development to improve the efficiency and effectiveness of the teams in country, including in satellite offices.
In liaison with the project leadership team, coordinates, execution of internal/external financial, operations, and program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations.
Manage MSH offices and facilities, including lease negotiations and property insurance, where required.
Manage general office services, including cleaning and maintenance
Manage Information services.
Oversee property and asset management, including maintaining inventories and asset registers.
Oversee obtainment of local insurance as required, inspection, registration and operations for all MSH vehicles in country.
Oversee dispatching and scheduling of share MSH vehicles and drivers or commercial transportation.
Monitor local security and maintain an emergency and security plan, including emergency preparedness and strategies for maintaining operations.