Management Sciences for Health

  • Director of Finance and Operations

    Grade
    L
    Job ID
    13-10916
    Location
    US-VA-Arlington
    # of Positions
    1
    Group/Office
    PDG (Program Delivery Group)
    Dept/Unit
    PDGGEN - Program Delivery Group
    Project/Program
    P000 - Proposal
    Reports To
    Program Director
  • Overview

    Management Sciences for Health (MSH) is seeking a Strategic Information Director for a potential multi-year program. The purpose of the program is to support access, availability and affordability of quality essential medicines and health products in the public health sector in developing countries. The scope of the program is to provide and establish global and local procurement and distribution services of medicines and health products up to the last mile.

     

    MSH saves lives and improves health by helping public and private organizations throughout the world to effectively manage people, medicines, money, and information. Working from more than 40 country offices and our Arlington, Virginia, and Medford, Massachusetts, US headquarters, our staff from more than 70 nations is highly regarded for its technical expertise, integrity, and commitment to making a lasting difference in health.  We live our mission to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.  

     

    Position contingent upon project award and funding

     

     

    OVERALL RESPONSIBILITIES

     

    The Director of Finance and Operations will be responsible for the overall financial and administration/operations components of the project, ensuring appropriate use of financial resources and ensuring that financial reporting at all levels (core and field, and by partners/sub-awardees) is in accordance with agreement terms; develop effective mechanisms to monitor the expenditures and liquidations of the project; and oversee that the administrative functions are in accordance with organizational policies.

     

    The Director of Finance and Operations (DFO) reports to the Program Director and works to provide high-level financial management and operations leadership. This includes oversight of sub-award and grant management, human resources, procurement, administration, accounting and finance. S/he ensures that financial and operational functions support the timely and effective implementation of the program’s technical scope of work. S/he provides counsel to help project leadership ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures. S/he will ensure that all expenditures, payment, procurement, asset management are carried out in accordance with USAID and MSH standards and regulations. The DFO will liaise with consortium partners, USAID and MSH’s headquarters regarding aspects of program implementation, contractual, risk management, governance and other matters related to finance and administration. S/he will be responsible for managing the contract budget and preparing financial reports for submission to USAID. S/he will ensure funds expended are compliant with USG regulations and policies. S/he will implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award. The DFO provides authoritative leadership on all budget, expenditure monitoring, financial reporting and contract matters to ensure timely and effective implementation of the program's activities globally.

    Specific Responsibilities

    Financial Management:

     

    • Lead program annual budget development process that includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion and accuracy of costs and that they comply with agreed policy and practices, and work with staff in developing budgets for program activities as necessary. Revise overall and sub-budgets as needed throughout the work plan year.
    • Maintain systems for program budget monitoring and tracking that include financial and contractual data. Provide routine pipeline analyses to Program Director and USAID. Also, provide any ad hoc reports requested by USAID or PEPFAR/PMI. In addition, perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, identifying gaps to ensure efficient and sound project management.
    • Responsible for coordination of contract management activities. Work with program staff, home office and partners to draft, manage and monitor implementation of contracts. Provide routine progress reports to program management team.
    • Serve as a lead with MSH headquarters for preparation of budgets and budget amendments to be submitted to USAID. Submission to the USAID officer shall be reviewed by the MSH contracts officer or Senior Contracts officer prior to submission.
    • Monitor adjustments to the annual budget whenever required.
    • Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure the program has all the necessary funds for the operations.
    • Review purchase orders and confer with team leader for approval, prior to issuance of the purchase orders for program procurement of commercial goods and services within agreed upon thresholds.
    • Ensure all program staff is trained on USAID Rules and Regulations and compliance with the Contract.

    Grants Management:

     

    • Supervise grant and contract administration functions. Supervise the grant management team for the project.
    • Correspond as necessary with grantees, local subcontractors, and MSH Home Office.
    • Lead the design of the grants program; make recommendations to the Chief of Party for the selection of the grant instruments. 
    • Manage the development of the Request for Applications; determine appropriate deadlines and scope of work. Collaborate with the Corporate Contract Office in the development and revision of all grant templates.
    • Participate and be a voting member of the selection committee. Prepare, present, and negotiate grants; amend as needed.
    • Document the process by which grantees are selected for awards; notifies applicants and other stakeholders of award decisions.
    • Conduct pre-award surveys of the grantees and complete capacity building plans and compliance monitoring plans for each grantee. 
    • Oversee compliance with the terms and conditions of the grants. Provide technical assistance to grantees to build their capacity.
    • Monitor grantees’ compliance with the terms and conditions of the grant and the grantees’ policies and procedures. 
    • Keep abreast of, interpret, and provide training and guidance to project staff and grantees on all donor regulations and policies (including but not limited to Circulars A-110, A-122. Educate program staff and grantees on agreement compliance and operational topics.
    • Approve invoices and payments to grantees. Supervise all aspects of grant close out.

    Administration:

     

    • Collaborate with the Chief of Party to (a) ensure that project activities and management operations are implemented as per MSH Mission, values, and policies, and standard operating procedures, and local laws and regulations, and (b) to safeguard MSH's reputation - Financial, Contractual and political integrity.
    • Support the Chief of Party in the management of the project, aligning staff, systems, and other resources with the annual work plan and budget to provide timely, cost effective, responsive, and high quality operations and administrative support within local laws and available resources, and in an environment with adequate internal controls, adhering to contracts regulations, MSH Policies, and standard operating procedures.
    • Ensure timely submission of administrative and financial reports to the team leader and corporate operations office as required.
    • Provide administrative supervision to the project specific support staff and is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching and carrier development support).
    • Coordinate, execution of internal/external financial, operations, and program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations.
    • Participate in project risk register development and implementation, and take proactive steps to mitigate risks within operational functions.
    • Take responsibility for risk management and good governance.

    General:

     

    • Ensure project actions are governed by the highest standards of personal and business conduct as stipulated in policy guidelines.
    • Contribute to maintaining teamwork, discipline sound work relationships and productivity.
    • Ensure that unit staff charges their time to the different project activities in a manner which accurately reflects their level of effort.

    Qualifications and Experience

    1. Has a master’s degree in accounting, finance, business administration, commerce or a related field, with at least twelve (12) years’ experience working with financial systems of complex projects/programs.
    2. Ten (10) years of progressively responsible work experience in managing sub-awards/grants with international organizations.
    3. Demonstrated experience and knowledge in managing finance and compliance aspects of a USG-funded program of similar scale and complexity.
    4. Strong understanding and experience with USAID acquisition and assistance instruments, policies and procedures, and requirements.
    5. Demonstrated leadership, analytical and organizational skills.
    6. Proven experience managing a team of professional and support staff and ability to work in a multicultural environment.
    7. Demonstrated strong oral and written communication and presentations skills in English.

    Background Information

    Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

    EEO Statement

    Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.

    Reports To

    Program Director
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