Management Sciences for Health

  • Director Financial Management and Operations

    Grade
    K
    Job ID
    13-9641
    Location
    Bangladesh-Dhaka
    # of Positions
    1
    Project/Program
    P000 - Proposal
    Reports To
    Chief of Party
  • Overview

    Management Sciences for Health (MSH) is seeking a Director of Financial Management and Operations for a potential five-year USAID/Zero Tuberculosis Cities Project in Bangladesh, which is aimed to provide a comprehensive package of TB prevention, detection, diagnosis, and treatment services in high TB transmission areas and people at high risk of TB infection and disease in urban Bangladesh.

    This position is subject to project award and funding.

     

    The Director Financial Management and Operations (DFM&O) reports to the Chief of Party and works closely with the Country Operations Management Unit (COMU) to provide high-level operations leadership, contract and grant management support and financial expertise. S/he ensures that financial and operational functions support the timely and effective implementation of the project’s technical scope of work. S/he provides counsel to help project leadership ensure that resources are allocated and used in compliance with contractual requirements, applicable regulations, and appropriate standards and procedures. The DFM&O will liaise with the COMU, local partners, USAID and MSH’s headquarters regarding any aspects of program implementation, contractual, risk management, cost share, governance and all other matters related to finance and administration. S/he will work together with the MSH Bangladesh COMU Director to ensure that all expenditures, payment, procurement, vehicle management etc. are carried out in accordance with USAID and MSH standards and regulations. The DFM&O provides authoritative leadership on all budget, expenditure monitoring, financial reporting and contract matters to ensure timely and effective implementation of the program's activities in the Bangladesh.

    Specific Responsibilities

    Finance and Grants

    1. Lead program annual budget development process that includes managing the annual work plan, life-of-project and activity budgets and ensuring compliance of program expenditures with approved budgets; ensure the consistency, inclusion and accuracy of costs and that they comply with agreed policy and practices, and work with staff in developing budgets for technical activities as necessary. Revise overall and sub-budgets as needed throughout the work plan year.
    2. Maintain systems for program budget monitoring and tracking that include financial and contractual data. Provide routine pipeline analyses to COP and USAID. Also, provide any ad hoc reports requested by USAID or PEPFAR. In addition, perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, identifying gaps to ensure efficient and sound project management.
    3. Responsible for coordination of contract and grants management activities. Work with program staff, home office and partners to draft, manage and monitor implementation of contracts. Provide routine progress reports to program management team.
    4. Serves as a local office lead with MSH headquarters for preparation of budgets and budget amendments to be submitted to USAID. Submission to the USAID officer shall be reviewed by the MSH HQ staff prior to submission.
    5. Monitor adjustments to the annual budget whenever required.
    6. Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure the program has all the necessary funds for the operations.
    7. Review purchase orders and confer with team leader for approval, prior to issuance of the purchase orders for program procurement of commercial goods and services within agreed upon thresholds.
    8. Ensure all program staff are trained on USAID Rules and Regulations and compliance with the designated Agreement type.

     

    Operations

    1. Collaborate with the Team Leader to (a) ensure that project activities and management operations are implemented as per MSH Mission, values, and policies, and standard operating procedures, and local laws and regulations, and (b) to safeguard MSH's reputation - Financial, Contractual and political integrity.
    2. Supports the Chief of Party in the management of the project, aligning staff, systems, and other resources with the annual work plan and budget to provide timely, cost effective, responsive, and high quality operations and administrative support within local laws and available resources, and in an environment with adequate internal controls, adhering to contracts regulations, MSH Policies, and standard operating procedures.
    3. Ensure timely submission of administrative and financial reports to the team leader and corporate operations office as required.
    4. Provides administrative supervision to the project specific support staff and is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching and carrier development support).
    5. In liaison with the COMU Director, coordinates, execution of internal/external financial, operations, and program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations.
    6. Participates in project risk register development and implementation, and take proactive steps to mitigate risks within operational functions.
    7. Take responsibility for risk management and good governance.

     

    General

    1. Ensure project actions are governed by the highest standards of personal and business conduct as stipulated in policy guidelines.
    2. Contribute to maintaining teamwork, discipline sound work relationships and productivity.
    3. Ensure that unit staff charge their time to the different project activities in a manner which accurately reflects their level of effort.

    Qualifications and Experience

    1. Master’s degree in business administration, finance, accounting or other relevant discipline or equivalent experience.
    2. At least eight years’ experience in financial and operational management of complex international development assistance programs. 10 years of progressively responsible experience is preferred.
    3. Significant experience with USG-funded projects internationally strongly desirable
    4. Thorough knowledge of USG financial reporting and compliance requirements.
    5. Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
    6. Demonstrated capability to oversee a grants program.
    7. Proven leadership and capacity in negotiation and conflict management.
    8. Demonstrated experience to provide technical assistance to organization and conduct trainings.
    9. Excellent analytical, oral and written communication skills with fluency in English. Proficient computer skills.
    10. Experience in maintaining excellent communication with headquarters.
    11. Experience within MSH projects  is desirable
    12. Ability to travel nationally up to 30% of the time

    Background Information

    Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

    EEO Statement

    Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.

    Reports To

    Chief of Party
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