Management Sciences for Health

Accountant

Grade
F
Job ID
13-9650
Malawi-Lilongwe
# of Positions
1
Group/Office
PHT
Dept/Unit
GEN (General)
Project/Program
A000 - None Specified
Application Due Date
2017-07-21
Reports To
Accounting Manager

Overview

The Accountant is responsible for assisting the Senior Accountant with safeguarding the assets (financial and physical) of MSH and ultimately of the donor against fraud, loss or misuse.  The Accountant is responsible for ensuring that all transactions are entered accurately and timely into Quickbooks in accordance with Generally Accepted Accounting Principles, MSH accounting policies and procedures, and donor requirements.  The Accountant is aware of, and adheres to, MSH’s ethical conduct and procurement integrity standards in all activities.

Specific Responsibilities

Accounting: preparation of payment vouchers and transactions in QuickBooks

 

  • Prepare payment vouchers.
  • Properly code all transactions.
  • Control and enter all expenses from the petty cash.
  • Payment of expenses, including per diem and transport to participants during activities in the field.
  • Assure balances of unused portions of advances are timely deposited into MSH bank accounts.
  • Prepare deposit slips for cash to be deposited into the bank account.
  • Post expenses, deposits, advances, receivables, prepaids, payables, and liabilities  in QuickBooks
  • Ensure proper documentation is filed with vouchers and maintained as per MSH and donor policy
  • Support Senior Accountant to prepare forms for payments of taxes and social security, as required.
  • Other tasks as requested by supervisor.

 

Preparation of Account Reconciliations

  • Timely reconciliation of advances, including review of receipts.
  • Reconcile bank accounts.
  • Reconcile liability and other accounts as required.

Payroll processes and compulsory insurances

  • Manage timesheets for office staff ensuring timely submission, approval accuracy and filing.
  • Work with the Senior Accountant to provide related information to Payroll service company (in certain countries) on salary and insurances, review their calculations and work on related issues.
  • Work with the Senior Accountant to arrange timely payments for salary and insurance contributions.

Qualifications and Experience

University degree in Accounting or equivalent certification from a Business Technical School.

 

2 years of work experience as an accountant in a similar work organization.  Prior work experience with U. S. Government and non-USG, foundations, or other donors preferred

Experience in the use of accounting software (Quickbooks preferrerd

Experience with US government project

Good account reconciliation skills, including bank accounts, advance accounts and payroll related liability accounts.

 Demonstrated ability to independently analyze balance sheet and expense account transactions and post required adjusting/allocation journal entries.

Proficiency in Microsoft Office (Excel), word processing

Understanding of the tenets of cash control and asset management, and must be able to complete timely and accurate account reconciliations.

 

 

Background Information

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

EEO Statement

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.

Reports To

Accounting Manager
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