Management Sciences for Health

Procurement Associate

Job ID
# of Positions
GEN (General)
A000 - None Specified
Application Due Date
Reports To
Procurement Manager

Specific Responsibilities

1. Provide support in review of availability of required items with vendors, consolidate price information and submit to supervisor for budgeting and planning purposes. 

Participate in the consolidation of requirements from users within MSH offices in Lilongwe central office, district and zone offices, and prepare weekly action plans. 

2. Review and process purchase requisitions, ensuring adequate detail and accuracy of information therein.  Support in the review of availability of requested items with vendors and ensure timely supply of the same, while ensuring clear communication of specifications.

3. Ensure bids and request for quotes are obtained according to policy.  Receive quotations and compare specifications based on criteria. With supervisor’s guidance, negotiate for price reduction (terms and quality) where possible and prepare quotation summaries.

4. Based on approved quotation summaries, assist in the preparation of purchase orders to vendors according to organisation policies on procurement. Communicate with vendors on delivery, invoicing, establishing pay terms and maintaining vendor score cards/appraisals and enhance relationships to ensure optimal receipt of goods and services from vendors is realised by MSH.

Qualifications and Experience

Degree in a relevant field required or equivalent experience with 2 years’ procurement experience for USAID-funded organizations.  Strong computer skills in word processing, spreadsheet, and database programmes.  Experience with Microsoft Office, presentation software, and e-mail and Internet package preferred. Ability to prioritize tasks.  Strong organizational skills. Ability to work collaboratively with program, finance and operations staff toward the achievement of project and organization objectives helpful. Good interpersonal and communication skills, both written and verbal required. Business knowledge of English required, fluent English highly desirable. Skilled at working in a culturally diverse environment and with offices in multiple locations helpful.


Background Information

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

EEO Statement

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.

Reports To

Procurement Manager
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