The Receptionist will
1. Manage the telephone switchboard ensuring calls are promptly answered, forward them to staff and take messages appropriately. Attend to visitors, screen them as part of office security measures and direct them accordingly.
2. Maintain and update internal and external telephone lists and routinely circulate internal list subsequent to any changes.
3.Handle incoming and outgoing mail, including DHL/FedEx/Pony, as well as distribution.
4.Maintain a dispatch register for outgoing hand delivery mail and incoming mail. Maintain a register for outgoing international phones.
Secretarial studies or Diploma in a relevant field required or equivalent experience with 2-3 years’ experience working for USAID-funded organizations.
1. Strong software skills including extensive experience with Excel and Word required. Ability to prioritize tasks.
2.Strong organizational skills. Ability to work collaboratively with program, finance and operations staff toward the achievement of project and organization objectives helpful.
3.Good interpersonal and communication skills, both written and verbal required. Business knowledge of English required, fluent English highly desirable.
4.Skilled at working in a culturally diverse environment and with offices in multiple locations helpful.