Management Sciences for Health

Contract Specialist

Grade
H
Job ID
13-9808
US- Arlington, VA or Medford, MA
# of Positions
1
Group/Office
ATLAS
Dept/Unit
CCO (Corporate Contracts)
Project/Program
A000 - None Specified
Reports To
Senior Contracts Officer

Overview

The Contract Specialist provides award management and compliance support under the primary supervision of the Senior Contracts Officer. The Contracts Specialist has primary responsibility for daily award administration of small and medium size awards instruments where MSH is the prime contractor/recipient and/or MSH is the sub-contractor/sub-recipient of an award. Activities include award negotiation and administration, compliance, project start up and close out.  In addition, the Contracts Specialist provides training to staff in the US and overseas in contracts compliance, various donor regulations, and MSH policies and procedures. The Contract Specialist adheres to the MSH Code of Business Ethics and Conduct in all activities. Works in accordance with MSH policies and procedures.

Specific Responsibilities

Award Management and Administration (75%)

 

  1. Perform and manage all prime award administration functions for small and medium awards as assigned or delegated under the Shared Project Services portfolio.
  2. Provide substantial support to Senior Contracts staff in the administration of large and complex awards.
  3. Prepare various award specific approval/deviation/waiver requests for Senior Contracts staff or for own signature, as approved.
  4. Correspond as necessary with prime contractors and/or other donors for assigned projects, as approved.
  5. Understand and interpret contractual, regulatory clauses/provisions including Federal Acquisition Regulation (FAR), Agency for International Development Acquisition Regulations (AIDAR), ADS, Mandatory Standard Provisions, and 2 CFR 200. 6. Under the supervision of the Senior Contract Officer, negotiate awards, select the appropriate award l instrument and use/or amend the appropriate instrument using corporate templates for awards/subawards/and grants, etc.
  6. Negotiate daily compensation rates for consultants proposed to work on projects as well as the overhead funded and proposal activities.
  7. Advise and assist project staff on applying and complying with the applicable regulations governing their work.
  8.  Keep abreast of, interpret, and provide guidance to staff on donor regulations and policies.

Compliance and Training (15%)

 

  1. Perform integrity checks for MSH budgets for submission to USAID and other donors as needed to assist FP&A.
  2. Analyze LOE expended and projected to ensure compliance with LOE caps when required for awards in portfolio.
  3. Develop, monitor and report on award deliverables in PIMS.
  4. Ensure compliance with donor rules and regulations.
  5. Train project and field staff on donor compliance and approval requirements.

General (10%)

    1. Attend and present monthly Corporate Contracts Office staff meetings.
    2. Participate and present in Shared Project Services bi-weekly meetings. Coordinate Shared Project Services meeting agenda if requested
    3. Other duties as required.

Qualifications and Experience

Education

Required

  • Bachelor’s degree in a related field

Preferred

  • Master’s degree in a related field

Experience

Required

  • 4 years’ experience in a related field

Preferred

  • 5+ years’ experience and government contract experience preferred

Knowledge and Skills

Required

  • Working knowledge of donor regulations including FAR, AIDAR, and 2 CFR 200.
  • Experience drawing conclusions from research and documenting findings.
  • Strong computer skills, and advanced knowledge of spreadsheets and word processing.
  • Knowledge of Microsoft Office.
  • Demonstrated U.S. government contract management and negotiation experience.
  • Good interpersonal skills
  • Ability to write clearly and concisely
  • Strong organizational skills for managing and coordinating a variety of tasks simultaneously

Preferred

  • Experience with USAID or US Dept. of State contracts and agreements.
  • Foreign language skills preferred in French or Spanish

Competencies

  • Flexibility to assume a workload which frequently necessitates an adjustment of priorities
  • Firm understanding and sense for the importance of paying attention to detail
  • Ability to work in a team-oriented environment
  • Ability and availability to travel as needed.
  • Adapts to new and unplanned situations.
  • Demonstrated problem solving abilities.

Physical Demands

  • 5-10% international and domestic travel requirements
  • Lifting papers <10lbs.
  • Keyboard use
  • Pulling drawers

Background Information

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

EEO Statement

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.

Reports To

Senior Contracts Officer
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