Management Sciences for Health

Accountant

Grade
F
Job ID
13-9865
South Africa-Pretoria
# of Positions
1
Group/Office
PHT
Dept/Unit
GEN (General)
Project/Program
A000 - None Specified
Reports To
Director of Operations (COMU) Multi-Country Portfolios

Overview

The Accountant is responsible for assisting the Director of Operations with safeguarding the assets (financial and physical) of MSH and ultimately of the donor against fraud, loss or misuse.  The Accountant is responsible for ensuring that all transactions are entered accurately and timely into Quickbooks in accordance with Generally Accepted Accounting Principles, MSH accounting policies and procedures, and donor requirements.  The Accountant is aware of, and adheres to, MSH’s ethical conduct and procurement integrity standards in all activities.

Specific Responsibilities

Accounting: preparation of payment vouchers and transactions in the financial system (50%)

  • Prepare payment vouchers.
  • Properly code all transactions.
  • Control and enter all expenses from the petty cash.
  • Payment of expenses, including per diem and transport to participants during activities in the field.
  • Assure balances of unused portions of advances are timely deposited into MSH bank accounts.
  • Prepare deposit slips for cash to be deposited into the bank account.
  • Post expenses, deposits, advances, receivables, prepaids, payables, and liabilities  in QuickBooks
  • Ensure proper documentation is filed with vouchers and maintained as per MSH and donor policy
  • Support Director of COMU (Operations) to prepare forms for payments of taxes and social security, as required.
  • Work with HO FP&A and provide 100% supporting documentation for each project transaction by the monthly deadlines as instructed by FP&A.
  • Other tasks as requested by supervisor.

Procurement (15%)

  • Review procurement documentation for office supplies and services to ensure the accuracy and required signatories and necessary documentation are in place according to MSH’s and donor policies and procedures.

Payroll processes and compulsory insurances (15%) 

  • Manage timesheets for office staff ensuring timely submission, approval accuracy and filing.
  • Work with the Director of COMU (Operations) to provide related information to Payroll services company (in certain countries) on salary and insurance, review their calculations and work on related issues.
  • Work with the Director of COMU (Operations) to arrange timely payments for salary and insurance contribution to the South Africa Social Service Institute (IGSS).

Inventory (10%) 

  • Maintain the inventory of MSH in South Africa and complete the required project asset trackers
  • Coordinate with the HO Project team or Supervisor to conduct periodic physical checks of inventory.
  • Manage donation of old inventory as appropriate.

Preparation of Account Reconciliations (5%)

  • Timely reconciliation of advances, including review of receipts.
  • Reconcile bank accounts.
  • Reconcile liability and other accounts as required.
  • Work with HO FP&A to provide additional monthly and quarterly reconciliations as requested

Other Tasks (5%) 

  • Deliver and collect documents from the bank and other government authorities.
  • Work with the Director of COMU (Operations) to support annual audit and registration requirements.
  • Work with the Director of COMU (Operations) to support closeout tasks as required.

Qualifications and Experience

Education

Required:

  • Bachelor's Degree in Accounting or equivalent certification from a Business Technical School.

Experience

Required:

  • 2-4 years of work experience as an accountant in a similar work organization.

Preferred: 

  • Prior work experience with U. S. Government and non-USG, foundations, or other donors.

Knowledge and Skills

  • Experience in the use of accounting software (Quickbooks, SunSystem, PeopleSoft, Aggresso etc.) 
  • Experience with US government projects Good account reconciliation skills, including bank accounts, advance accounts and payroll related liability accounts.
  • Demonstrated ability to independently analyze balance sheet and expense account transactions and post required adjusting/allocation journal entries. Proficiency in Microsoft Office (Excel), word processing.
  • Understanding of the tenets of cash control and asset management, and must be able to complete timely and accurate account reconciliations. 
  • Ability to follow MSH and donor policies and procedures for procurement and documentation, and ensure adequate accounting documentation for a proper audit trail.  
  • Knowledge of South Africa laws on labor, social & health insurance, and personal income tax.
  • Fluency in English and proficiency in another international language including reading, writing, and speaking is an added advantage.

Competencies

  • Detail oriented with excellent interpersonal skills and ability to work in a team.
  • Ability to work independently, prioritize tasks and to take initiative.

Background Information

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

EEO Statement

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.

Reports To

Director of Operations (COMU) Multi-Country Portfolios
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