Management Sciences for Health

Administrative Coordinator

Grade
D
Job ID
13-9883
Malawi
# of Positions
1
Group/Office
HPG
Dept/Unit
GEN (General)
Project/Program
A000 - None Specified
Application Due Date
2017-12-29
Reports To
District Coordinator

Overview

The Administrative Coordinator will provide administrative and programmatic support to the COMU and Program staff to functions vital to the operation of the office, including availability of office equipment and supplies, receiving of all items and as well as functioning communication systems.

Specific Responsibilities

  • Provide administrative, programmatic and logistics support to central office programs, including taking minutes at meetings, preparing and formatting documents, correspondence and reports, drafting and sending faxes,
  • Set up and maintaining filing systems,
  • Prepare activity requests and budgets for trainings and workshops including arranging travel to districts and any other required administrative and logistics support.
  • Manage funds for activities, including payment of per diems, reimbursements and other expenses including reconciliation.
  • Maintain database of participants for all training activities funded by the project.
  • Provide inputs for regular Project reporting.
  • Manage office inventory, including regular checking and update of registers in accordance with MSH and donor inventory records requirements.
  • Manage stores for goods receipts and reconciliations, monitoring stock levels and ascertain re-order levels and GRN Book management.
  • Contribute to implementation of work plan activities for programs as requested.
  • Backstop the telephone switchboard and reception.
  • Attend to orderliness of the offices that they kept neat and tidy at all times,
  • Supervise General Assistant.

Qualifications and Experience

  • Diploma in Business Administration/Management
  • Minimum of 4 years’ equivalent experience in administration work
  • Strong organisational skills, attention to detail, and ability to work under time constraints and meet deadlines, and to work independently and within policies and procedures.
  • Good communication skills – both written and oral

Background Information

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

EEO Statement

Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.

Reports To

District Coordinator
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