The Executive Assistant (EA) post will provide critical administrative and communications support to the Vice President (VP) of the Health Programs Group (HPG), including coordinating special initiatives and events.
The post provides the opportunity for a highly-motivated individual to experience working with and supporting a non-profit organization VP while being exposed to the various leadership, management, and strategic activities conducted at the level of the VP.
Major administrative responsibilities include scheduling appointments and managing the VP’s calendar, coordinating travel arrangements, compiling various reports, maintenance of records and other documentation, project management, coordinating special events, and ensuring day-to-day management of e-mail and hardcopy communications. The role of the EA is critical to the implementation of the strategic approach of the VP and to ensuring the productivity and success of HPG overall. The EA will contribute to creating and maintaining the culture of HPG as an open and welcoming environment, and maintain a respectful and diplomatic approach to visitors and colleagues. The EA will be involved in special initiatives and strategic discussions and will be responsible for moving these forward on a day-to-day basis.
Major communications responsibilities include drafting and managing correspondence and communications as well as the management of the VP’s internal and external communications efforts including the use of new and innovative approaches such as social media, and the development of presentations, travel reports, and HPG regular updates. In addition, the EA will collate and analyze data for the purposes of monitoring HPG’s progress in a number of special initiatives. The EA will liaise with the HPG Senior Director of Risk & Group Operations to coordinate around HPG administrative tasks, and will work closely with the HPG Communications Team, Technical Strategy Team, and Business Development Services unit to establish the VP’s viability, communications approach and work plan.
Scheduling, Meeting Coordination, and Communications (45%)
VP schedule, contacts and time management and travel (30%)
Technical & Operations Support (25%)
Knowledge and Skills