Management Sciences for Health

  • Business Proposal Contract Associate

    Grade
    E
    Job ID
    13-9995
    Location
    US- Arlington, VA or Medford, MA
    # of Positions
    1
    Group/Office
    HPG
    Dept/Unit
    CCO (Corporate Contracts)
    Project/Program
    A000 - None Specified
    Reports To
    Business Proposal and Contract Specialist
  • Overview

    The Business Proposal/Contracts Associate is an integral part of the new business development process. Under the direction of the Business Proposal and Contract Specialist, the Business Proposal/Contract Associate works with and provides support to Cost Proposal Unit in Finance and Operations. The Business Proposal and Contracts Associate assists in the development of competitive and unsolicited proposals for USAID, other governments’ aid agencies, multilateral lending banks, international health organizations, and foundations. He or she works with a core proposal team in producing a successful bid, formatting and collecting proposal annex requirements, and providing substantial administrative support and some budgeting assistance when needed to Cost Proposal Unit in Finance and Operations.

    Specific Responsibilities

    Cost Proposal Development and Submission (70%)

    • Provide administrative support to the Cost Proposal Unit and Finance and Operations staff as required. This may include but is not limited to: drafting and typing of memos, handling the filing, photocopying, and faxing, as well as faxing/mailing/delivering proposals.
    • Provide instructions for completing required donor forms so that there is a consistent standard for required information.
    • Monitor the submission of required cost proposal documentation from MSH and subcontractors and set up meetings with the MSH Business Proposal and Contracts Specialist to ensure that documentation obtained is responsive to the RFP or RFA. Assist in drafting the initial contact letter to subcontractors.
    • Create and update the MSH boilerplate information as requested in the RFA/RFP/TOR for various donors.
    • Attend and participate in handover meetings of successful awards from the proposal stage to Contracts and internal MSH implementation team.
    • Coordinate and conduct math checks of proposal budgets as requested by cost proposal unit staff and as necessary by other Finance and Operations staff.
    • Responsible for collating and copying Business Management Proposals in accordance with the requirements of the RFP/RFA/Terms of Reference (TOR), and the procedures agreed upon and reviewed by the Business Proposal and Contracts Specialist.
    • Perform inflation and exchange rate analysis for upcoming and active small proposals, and submit recommendations to Director, International Business Proposal Development for approval.
    • Draft, finalize and manage the execution of Pre-Teaming Agreements and Teaming Agreements with subcontractors.
    • Develop Rough Order of Magnitude (ROM) budgets in collaboration with technical staff and budget analysts for positioning and bid justification on small proposals as needed.
    • When requested on large proposals, assist with the management of assigned subcontractors as a part of the proposal process and perform activities including: providing budget assumptions, reviewing budgets and notes, and ensuring final submissions conform to donor requirements.
    • Gather and analyze costs for developing and revising proposal budgets for MSH group-led and subcontractor bids in accordance with donor requirements, while utilizing advanced spreadsheet techniques. Provide inputs as appropriate to explanatory budget narrative to accompany budget in cost proposal for review by Senior Contracts Officer (SCO).
    • Perform research on donor registration, eligibility and bidding requirements. Work with the Operations team to register MSH with new donors.
    • Work with MSH Staff in all Groups, Centers and Offices as requested to assist in orientation and/or development of small proposals and assistance with submission as required, including training on MSH’s proposal processes and standards, donor requirements, and the management of subcontractor/sub awardee deadlines and inputs necessary.

    Additional Responsibilities (30%)

    • Participate in the development of Finance and Operations/CPU Office work plan.
    • Attend weekly CPU staff meetings. 
    • Perform math checking of pipeline budgets as necessary.
    • Assist in researching and compiling information from the Internet and other sources in order to update and maintain regulation notebooks.
    • In conjunction with the Finance and Operations Office assistants, plan and implement team building activities, such as lunches and parties.
    • Provide other administrative support to Finance and Operations Office staff as necessary. This may include but is not limited to drafting and typing of memos, filing, mailing, photocopying, faxing, and organizing the office.

    Qualifications and Experience

    REQUIRED MINIMUM EDUCATION:

    • Bachelor’s degree in accounting, finance, business administration or related field.


    REQUIRED MINIMUM EXPERIENCE:

    • Minimum 1 year of relevant experience.


    KNOWLEDGE and SKILLS:

    • Communicates clearly, effectively and respectfully both verbally and in writing.
    • Ability to initiate and organize work, to establish priorities in a time-sensitive environment, and to meet deadlines with attention to detail and quality.
    • Ability to work in a fast-paced work setting.
    • Willingness to work overtime during the proposal preparation.
    • Strong computer skills and knowledge of Microsoft Excel, Word or/and Powerpoint.


    COMPETENCIES:

    • Ability to be flexible and adapts to new and/or unplanned situations to meet the dynamic needs of the organization.

    Background Information

    Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

    EEO Statement

    Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.

    Reports To

    Business Proposal and Contract Specialist
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